The Department for Transport (DfT) has recently issued a press release highlighting the importance of walkaround checks.
This has been inspired by the all too common occurrence of operators ending up in Public Inquiry as a result of failings by their drivers and the transport managers who fail to properly manage them.
We are summarising the guidance here so that you may better understand your obligations.
Why do walkaround checks matter
Walkaround checks are relatively straightforward to complete and should form a vital part of operating procedure.
Before the vehicle begins its journey, walkaround checks serve as the last line of defence against errors or faults that could cause accidents.
Many faults can worsen if a damaged vehicle attempts to drive or if trailers and other attachments are poorly secured.
The walkaround shows a willingness to comply with operator undertakings and a broader awareness of current regulatory requirements.
Importantly, walkaround checks are considered working time, so drivers must be given adequate time to complete them thoroughly.
Reporting and Rectifying Defects
When the walkaround identifies issues or defects, it is important that drivers are aware of how they should respond.
Defects need to be reported clearly and a strong paper trial must be maintained to ensure that compliance is demonstrably being followed.
Reports must be accurate and legible.
Once a defect has been reported, it is the duty of the operators to ensure defects are repaired quickly by qualified personnel.
They must also prevent vehicles with safety-critical defects from being used and should be working to maintain a complete audit trail from defect identification to repair.
What are the responsibilities of operators and transport managers
While drivers carry out the walkaround checks, operators and transport managers are ultimately accountable for ensuring that the appropriate actions are taken.
Training should be provided initially at the start of employment and on an ongoing basis to ensure drivers understand how to conduct checks and report defects.
This also includes remedial training when necessary.
Implementing effective systems for defect reporting, maintenance scheduling, and record-keeping is a core responsibility of operators.
This enables a better culture of monitoring and auditing.
Conducting spot checks, reviewing reports, and auditing maintenance systems is vital to ensure defects are identified and addressed.
The best thing an operator can do is equip drivers with necessary tools, such as torches and easy-to-use defect checklists to allow them to better complete their checks.
What are the consequences of non-compliance
Failure to conduct walkaround checks can lead to a range of penalties and consequences.
These include:
- Roadside prohibitions where the vehicle may be prevented from moving until the defect is rectified, causing delays and potential fines.
- Fines and penalties can be imposed on both the driver and the operator.
- A poor Operator Compliance Risk Score (OCRS) which can result in increased scrutiny from the DVSA.
- Regulatory Action by a Traffic Commissioner:
- Operators may face licence curtailment, suspension, or revocation.
- Transport Managers risk their good repute and ability to act as a Transport Manager for any operator.
- Drivers could see a potential suspension or revocation of the vocational licence, affecting the driver’s career.
- Accidents and fatalities as even minor defects can contribute to serious accidents, resulting in significant injuries or fatalities.
The daily walkaround check should be treated as a critical safety measure rather than just a legal requirement.
It protects lives, ensures compliance and supports the integrity of commercial transport operations.
Consistency and vigilance in these checks are essential for maintaining safety standards.
Our specialist team can support you with compliance awareness so that you do not get caught out by changes. Contact Jared Dunbar today for help.