If you have to mothball your fleet for a period of time, the following is advised:
Upon mothballing:
- Download the vehicle and driver cards.
- Suspend planned maintenance inspections
- Put a Vehicle Off Road sign in the vehicle
- Put a VOR document (containing date and odometer reading) in the vehicle folder.
- Lock away the keys so the vehicle cant be taken out by accident.
- Inform TC the fleet is off the road for the foreseeable future by de-specifying vehicles.
During mothballing, one every 2 weeks:
- Carry out a daily inspection and drive the vehicle around the yard to exercise brakes etc
- Record any change in mileage with an explanation why and retain in the vehicle file.
When business re-opens:
- Download vehicle and driver cards
- Inform TC the fleet is back on the road by specifying vehicles
- Remove the VOR sign from the vehicle
- Complete a Return to Road document, specifying the date and odometer reading. Place it in the vehicle folder
- Carry out PMI before using the vehicle
- Carry out a daily inspection prior to driving on the road
For further advice, contact Jared Dunbar on 01829 773 106 or jid@dynesolicitors.co.uk